BISMILLAHIR-RAHMANIR-RAHIM
(In the name of the Allah, the most Beneficent, the most Merciful).
PREAMBLE
Whereas a formal group of Agricultural Graduates making significant contribution for individual and national growth and development, desirous of being formed into a society have actually formed an Association while attending the Scientists Convention held in the Rajshahi University in the first week of January, 1970 in the name and style as ” East Pakistan Agricultural Association”.
Whereas after War of Liberation of Bangladesh the Association was unanimously renamed as Bangladesh Krishibid Samity in an Extra-ordinary General Meeting held on 2nd January, 1972 in the premises of Krishi Bhaban, Farmgate, Tejgaon. Dhaka.
Whereas the rights and privileges of being formed into a society has been restored and promoted under the constitution of the People’s of Bangladesh. (Vide Article No.-38).
Whereas Several Agricultural Graduates applied under their signatures that the Association be governed by set of agreed upon rules and regulations and a sub-committee was formed with a view to preparing a draft constitution.
Whereas the draft constitution was studied by another sub-committee formed in an Extra ordinary General Meeting held on 10.02.1973.
Now therefore, in pursuance of those aspirations and acts so taken the Bangladesh Krishibid Samity at its Extra-Ordinary General Meeting held on 12th April, 1973 at Dhaka approved, enacted and gives to themselves this constitution to come into effect from this day, the 12th April 1973 all over Bangladesh.
CHAPTER-I
MEMORANDUM
1. Name
The name of the Institution is “Agriculturists Institution, Bangladesh” hereinafter called the Institution.
2. Central Office
The Registered Central Office of the Institution shall be at the Institution campus located at Krishi Khamar Sarak, Farmgate, Dhaka-1215.
3. Language
The Official language of the Institution shall be Bangla. However so long Bangla transcription is not made the English version shall be treated as official.
4. Monogram
There shall an monogram of the Institution consisting of 4 (Four) numbers of embryos and arrows oppositely placed. ‘Embryos’ signifying production and ‘Arrows’ the symbol of progress. The name ” Agriculturists institution, Bangladesh” in Bengali will be placed at the left side of the embryos and Arrows of the logo. The colour of the name Embryos and arrows should be black, green and red respectively. The inner semi circle band will be black and the outer one will be red in colour. A sketch of the monogram has been placed on the cover page.
5. Aims and Objectives
a. To promote, advance and transfer the scientific achievements in all disciplines of agriculture with modern technology and diffusion of knowledge to the farmers in accordance to their hopes and aspirations as codified under the constitution of the People’s Republic of Bangladesh, vis a vis welfare and development of the farming community.
b. To render possible services for all round development of Agricultural Education, Research and Extension in the Country.
c. To preserve, protect and uphold the rights and privileges of its members in a real democratic society and motivate its members to perform their obligations in the way of national, social, individual, moral/ethical and professional upliftments.
d. To foster cooperation, solidarity and fellow feeling amongst the members of the Institution, uphold the honour and dignity of the profession and to lay down the professional code of ethics for its members to abide by in their professional conduct and socio-cultural aspects of national life.
e. To help encourage and motivate the members of the acquisition of scientific knowledge and professional skill in all matters related to agriculture by means discussion, lectures, conferences, symposia, workshop, publication of periodicals, journals, books and other related activities.
f. To take active role in rural development and help the Government in similar programs with a view to raising the standard of living and mitigate the sufferings of the farming population.
g. To help Government recognize and appreciate problems of agricultural development and of the farmers and suggest appropriate measures for their solution.
h. To establish run an Education Training Institution in different discipline of agriculture and award certificates on such terms and conditions as may be decided by the institution from time to time.
i. To cooperate with various public and private agencies, enterprises and firms connected with agriculture and advise them in all matters related to the profession and practices of agricultural activities.
j. To foster cooperation and understanding with other professional organizations at home and abroad for mutual benefits in furthering the aims and objectives of Institution.
k. To render voluntary services in the case of national emergency out of natural calamity.
l. To render possible service to all Agriculturists or their families in times of distress and raise Benevolent fund for this purpose.
m. To-ordinate with Agricultural Universities, Colleges/Institutes in Bangladesh and other countries for mutual benefits and general well being of its members and the public.
n. To grant scholarships, awards, medals and prizes to outstanding students and agriculturists of all disciplines of agricultural for extraordinary performance, if any objectives of the Institution.
6. Funds of the Institution
(i) The General Funds shall include and consists of subscriptions, donation, interests on cash deposits or property, or any other normal receipt except entrance fees of all members and subscriptions of life members and be kept in any nationalized or scheduled bank. The fund raised as aforesaid entrance fees, subscription of life members and 10% (ten percent) of the General Fund be kept as ii) Reserve Fund in Fixed deposit (s) with a nationalized or scheduled bank of the country and 5% (five percent) as iii) benevolent Fund. The benevolent fund shall be raised and strengthened from special contributions or levies from its members and generous help from other sources and kept in separate accounts with a bank mentioned above. The Benevolent Fund shall be operated by the Central Executive Committee for helping members of the Institution in distress.
7. Chapters of the Institutions
With a view to better attaining the aims and objectives of the Institution it shall use its bets endeavour to establish Local/Metropolitan? District chapters(s) and take other steps for the benefit of its members in accordance with the constitution. It will be obligatory for all members working in different organizations beyond the control of the concerned district and or permanently residing in the Metropolitan areas will be the members of the Metropolitan Chapter. A Members by no means shall enroll in more than one chapter.
8. Dissolution
If the question of dissolution of the Institution arises, all funds and assets will be frozen and distributed amongst all the members of the Institution mutatis. All the members shall bear the responsibility of debts and mortgages if any at the time of dissolution.
9. Property Management
The entire property of the Institution shall be vested absolutely with the General Body. It will have full power and authority to sell alienate, charge of otherwise dispose of the same as they think proper, but no sell or mortgage encumbrance or other disposition of any property, land and tenants belonging to the Institution shall be made without the concurrence of the GB. Under no pretence whatsoever any such property or effects or the income or revenue derived from voluntary contribution or otherwise be applied in making any dividend, gifts or bonus between any of the members and the same is herby expressively prohibited. ” All the properties and assets of the Institution shall be properly managed and the records shall strictly be maintained in a Stock Register”.
10. Activities of the Institution
For implementation of the aims and objectives of the Institution following activities should be undertaken:
a. publication of bulletins, journals, periodicals and book related to agriculture regularly or periodically.
b. Holding discussion meetings, lectures, conferences, symposia, workshops and training subjects related to agriculture and allied fields.
c. Construction of new building, purchase of suitable land and/or hire or to-let mortgage, sell properties on the interest of the Institution.
d. Maintenance of office, library, reading room and club for the use of the members of the Institution.
e. Collection of subscriptions for raising funds, and receiving loans necessary for smooth running of the Institution.
f. Investing a carting amount of the fund in accordance with resolution adopted from time to time, by the Institution.
g. Establishing new chapter(s) of the Institution at suitable places.
h. No resolution or Bye-Laws on any account or pretences be made by the Institution in opposition to the general scope, true, intent of the laws of the people’s Republic of Bangladesh and if any such rules and Bye-Laws be made, the same shall be absolutely null and void.
i. The Institution shall not carry on any trade of business or engage in any transaction with a view to pecuniary gain profit to the members thereof except those mentioned in Article 9 and 10 (c) above. No member shall have any personal claim on any property of the Institution of shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise whatsoever, by way of profit to the members of the Institution excerpt those activities in the interest of the Institution viz, traveling and per dim allowances as decided by the CEC.
CHAPTER-II
RULES AND REGULATION
11. Definition of Terminologies
a. Institution means the Agriculturist Institution, Bangladesh.
b. Constitution means the Memorandum, Rules and Regulation and Bye-Laws of the Institution as framed and adopted from time to time.
c. Committee means the Central Executive Committee (CEC) constituted for a specific period of time by general members of the Institution in accordance with the provision of the constitution.
d. Member means active members and life member of the Institution duly registered accordance with Article 15 of this chapter.
e. Council means the body of the councilors elected by the member of the respective chapter. Members and office bearers of the Central Executive Committee will also be treated as councilors.
f. General Body means a Body consisting of all the active and life members of the Institution.
g. Notice means a notice in writing, typed or printed and signed by any person of the Central Executive Committee duly authorized to do.
h. Financial year means the English Year of twelve months ending on the 31st December.
i. Common seal means a seal with emblem inscribed of the Institution.
j. Term means the period from 1st January to 31st December of the next year consisting of two consecutive calendar year for which the Central Executive Committee and Executive Committee of the chapters are elected.
k. Agriculturist means a person having a bachelor or equivalent degree in any of the following disciplines-Agriculture, Animal Husbandry, Agriculture Economics, Agriculture Engineering, Fisheries, Forestry and Veterinary science from any educational Institution at home and abroad.
l. Chapter means a unit of the Institution formed in a particular area. All the active and life members working or residing within the boundary of the respective area shall obligatorily enroll in that particular chapter.
m. Institution year means the period of 1 year starting from 1st January to 31st December.
12. Interpretation
The terminologies and expressions shall have the same meaning as the constitution provides in the affairs of the Institution, notwithstanding any to the contrary.
13. Procedure of Registration for Membership
Any one willing to apply for membership of the Institution, shall have to apply for registration in a prescribed from called ‘Application From for Membership’ obtainable from the Institution under his signature duly proposed and seconded by bonafide Agriculturists of the respective chapter known and recognized by the Central Executive Committee, on payment of necessary fees subjects to the conditions specified in the definition of Agriculturists vide Article 11(k) of the constitution. On receipt of the application along with fees the Secretary General, after scrutiny shall place those to the CEC for approval, and on approval the name of the person shall be entered in the register of the Institution.
14. Honorary Member
As and when a proposal is made by at lest 25(twenty five) members of the Institution and/ or recommended by the CEC to elect a distinguished personality known home and abroad for outstanding contribution to the society or to the cause of Agriculture, bet an Honorary Member of the Institution, the person so proposed shall be approached by the Secretary General for consent in writing and on receipt of consent person so approached/ recommended shall be announced and formally approved in the Annual Council Meeting and subsequently entered in the Register. In case of Honorary Member it shall be free whatsoever and the Honorary Member shall have no voting right in any way.
15. Membership
The Institution shall have 2 categories of Members, viz, active, Member and live Member.
a. All Agriculturists admitted of the Institution by definition, provided in the constitution be an active member.
b. An active member who has served the Institution Continuously for 5(five) years with devotion be a life member on payment of necessary fees as specified in Article 22(a) of this chapter. Also an active member who has served the Institution continuously for 25 (twenty five) years shall become automatically a life member provided he/she has not been found to be associated with any acts and deeds detrimental to the Institution. A life member should enjoy all the rights and privileges as that of an active member.
16. Membership Eligibility
a. Any person who is a national of Bangladesh by birth or domiciled in Bangladesh and having a bachelor degree in any discipline of Agricultural science termed as Agriculturist shall be eligible to become Active Member or Life Member of the Institution.
b. Graduates of nay discipline of agricultural science termed as Agriculturists who are members of the association of their own discipline are also eligible to become members of the Institution whether such association is affiliated to the Agriculturists Institution, Bangladesh or not.
c. Any member of an association duly affiliated to the Institution shall be eligible to become a member of the Institution provided he/she is a Agriculturists as per 16(b) above.
17. Cessation and Re-enrolment of Membership
a. Any member who has not paid his/her subscription for consecutive two years within a stipulated time announced by the CEC by official notification shall automatically cease to be member of the Institution. He/she shall have to pay full entrance fee for re-enrolment including all area subscriptions, provided that the CEC may in very special circumstances exempt him/her from payment of a part or full areas whatsoever.
b. A member whose annual subscription remains unpaid for two calendar years shall not be entitled to receive any notice to contest for any election and to cast vote in the elections of the Institution for the term/period concerned, and shall be deprived of other privileges given by the Institution.
c. In the event of formation of an association y a group of Agriculturists, parallel to the Agriculturists Institution, Bangladesh, hose Agriculturists shall loss the membership of the Institution.
18. Termination of Membership
The membership shall be automatically terminated on grounds of death, resignation, cessation and expulsion.
19. Any member may resign from his/her active or life membership as the case may be, by a written communication to the Secretary General stating the reason(s) of doing so through the General Secretary or the respective chapter. The Secretary General shall place the same to the CEC for decision. The resignation shall take effect from the date of approval and acceptance by the CEC. The resignation may, however, be withdrawn before the CEC accepts it, if the member concerned so wishes.
20. A member is liable to disciplinary action extending to expulsion on ground of written complaint launched by a minimum of twenty members against his/her acts or deeds prejudicial to the Institution. In such cases the CEC shall form a five-member investigation committee headed by the President of the CEC within a month after receiving the complaint. The investigating committee shall submit its report to the CEC within a month from the date of official notification of the investigating committee so formed. The person in question shall be allowed a reasonable time not exceeding three weeks to explain or defend him/her conduct in person and/or writing to the investigating committee. On the basis of final report the council is empowered to convict the person in question with punishment extending to expulsion by majority of votes. Pending the final decision, his/her membership may be suspended for any period as the CEC deems necessary. The accused person may however appeal to the General body through the Secretary General for reconsideration the measures taken against him/her.
21. Rights and Privileges of Members
Every active and life member shall enjoy equal rights and privileges in the affairs of the Institution in a democratic society in general and cast vote in the election of the office bearers of the Institution and participate in all activities of the Institution consciously with patriotism and fellow feelings.
22. Fees and Annual Subscription
a. There shall be entrance fee of Tk. 100.00 (one hundred) and annual subscription of 200.00 (two hundred) for each active member while a lump sum of Tk. 5000.00(five thousand) will have to be paid for life membership.
b. The CEC may if necessary levy extra fee or fees not exceeding Tk. 1000.00 (One thousand) within a financial year of the Institution on special circumstances as decided by the CEC. The Secretary General may, however, receive on behalf of the Institution any grant or goods in the form of donation or gift subject to the approval of the CEC.
CHAPTER-III
MANAGEMENT OF THE INSTITUTION
23. The management affairs of the Institution shall be vested on the Council and the Centre Executive Committee (CEC).
24. The Council
There shall be a council consisting of councillors elected by active and life members of each chapter of the Institution. For every twenty members or fraction thereof one councillor shall be elected alongwith the election of the chapter. The members and office bears of the CEC and the President Secretary of the chapters shall be automatically members of the council. The term of the council shall be two Institution years. The council shall be in session at least once at the beginning of the first year to approve the planning of works and proposed budget of the Institution while another at the end of the term to approve audited accounts report and evaluate the activities executed by the CEC and other activities as specified under clause 24(h).
a. The President of the CEC shall be the President of the Council and shall preside over all council sessions and in absence of the President, Senior Vice-President and in his/her absence Vice-President and in absence of Vice-President One senior Member to be unanimously elected, preside over the council session.
b. The quorum for the council session shall be formed by the presence of at least 100 (one hundred) of the councilors.
c. The Secretary General of the CEC shall be the Secretary General of the council and shall call the council session with the consent of the President, prepare agenda for discussion in the council session before the commencement of the session by general notification. He/she also present report approved by the CEC to the council.
d. Resolution(s) shall be passed by simple majority of the councilors present in the council session and for amendment of the constitution if any, two-third majority of the councilors present in the session shall be necessary.
e. No motion for discussion in the session shall be moved by any councilor unless it is consented by the President or majority of the councilors present in session.
f. Time limit for discussion and debate by councilors on any ageda or part thereof, and other conventions not mentioned in the procedures shall be decided by the President on the spur of the moment.
g. At least twenty one-days notice specifying the place, date and time will be required for convening council session. The notice of the council session should be published at least in one national Bangla and one English newspapers in due time.
h. The council will help to take decision on all policy matters and will advice the CEC on all professional problems faced by the Institution, national issues, constitutional crisis, and national disaster, election issues and creation of special fund, if any.
i There shall be a provision for requisition council session on matters related to the Institution by a demand notice of minimum of 50(fifty) councilors in writing to the President and the business to be transacted, shall be disposed within 30 (thirty) days of such requisition notice.
j. Any controversial matter may be referred by the CEC to the General Body through the council.
k. The council will approve the newly established chapters, affiliation of associations, if any, and consider the disciplinary measures taken against any member, if there by any, except that of the President and of Secretary General.
l. The council shall have control on the expenditure incurred by the CEC.
m. Any association of a discipline of agricultural science if apply for affiliation to the Agriculturists Institution, Bangladesh, the application shall be placed to the council for approval provided a committee constituted by the CEC after examination gives favorable comments that the association is a professional, non-political and non-profit making one and the constitution of the relevant association does not contain any clause or objective whatsoever, contrary to the interest of the Agriculturists Institution, Bangladesh.
25. The Central Executive Committee abbreviated as CEC shall consist of the members elected by the active and life members of the Institution in accordance with the election procedure laid down in this constitution. Only the active and/or life members shall be eligible to contest in the election. The composition of the office bearers of the CEC should be as follows:
President - 1
Senior Vice President - 1
Vice President - 1
Secretary General - 1
Joint Secretary General - 2
Organizing Secretary - 1
Office Secretary - 1
Social Welfare Secretary - 1
Sports and Cultural Secretary - 1
Publicity Secretary - 1
Library and Publication Secretary - 1
International Affairs Secretary - 1
Technical and Research Secretary - 1
Treasurer - 1
Members - 11
The immediate past president and Secretary will be ex-officio members of ht CEC. The CEC will co-opt member(s) from amongst the six disciplines Viz, Agriculture, Veterinary Science, Animal Husbandry, Agricultural Engineering and Fisheries if any of the disciplines remain unrepresented in the CEC elected.
26. Tenure of CEC, Council and EC of Chapters
a. The tenure of the Central Executive Committee, Council and Executive Committee of the chapters shall be two Institution years.
b. The quorum for the meeting of the Central Executive Committee and that of the Executive Committee of the chapters will be formed by the presence of one-third of members of the respective committee. An adjourned meeting shall require no quorum.
27. Candidature
Any one of the office bearers of the CEC shall be eligible to seek election provided that he/she did not hold the same office for more than two consecutive terms but the members of the CEC will however, he eligible to contest in an election. Likewise council members shall not have any restriction in contesting any election.
28. Creation and Filling up of Vacancies
a. If any office bearer or member of the CEC or of a chapter fails to attend consecutively three meetings of the respective committee he/she will be served with a notice and if the relevant committee is not satisfied with the explanation, his/her position will be declared suspended by the relevant committee and the final decision to this effect, in case of the CEC, will be taken in a council meeting within 45(forty five) days or the date of suspension and in a chapter the suspended position will be decided in a meeting of the general members of the chapter within 30 (thirty) days and will be reported to the CEC.
b. Casual vacancies may also be created due to death, resignation or expulsion of an office bearer or a member of the CEC or of a chapter. Casual vacancies may also be created due to death, resignation, expulsion or due to transfer of an office bearer or a member of the CEC or a chapter. The vacancies of the CEC shall be filled up within 45 (forty five) days by co-opting a member or a councilors which shall be approved by the next council meeting and in case of a chapter the vacant position will be filled up in a meeting of the respective chapter within 30 (thirty) days which will be reported to the CEC.
29. Function of the Central Executive Committee
The function of the CEC shall be the overall responsibilities of running the Institution and implementation of the aims and objectives listed under respective provisions of the constitution. The CEC shall meet at least once in every month and there shall be 12 (twelve) meetings in a Institution year. The CEC shall perform all other activities including preparation of charter of demands, organizing movements rallies, deputations, negotiations etc. that are incidental to the interest of the Institution. The CEC will also implement the policy matters and decision so taken by the council and the General Body and be responsible to the General Body. The CEC is competent to appoint sub-committee(s) as and when necessary on such terms and conditions as it may deem fit within the scope and aims and objectives of the Institution. The CEC will do all such acts and deeds as shall appear to be necessary and essential for the purpose of giving effect to the aims and objectives of the Institution by part or whole and in implementing national Programmes undertaken by the CEC if asked for, the chapters including the metropolitan one shall extend full cooperation.
30. Power and Function of Office Bearers of the CEC
a. President: The President being the head of the Institution shall exercise all such powers and all such functions including presiding over the CEC meetings, Council and General Body meetings, lead rallies, discussions, deputations, negotiations and delegations at home and abroad within the bounds of the constitution as are incidental and conducive to the interest and aims and objectives of the Institution. He/She will ensure, preserve and protect the rightful implementation of every clause/ section of the constitution. He/She will sign all statements, documents, decelerations and contracts at home and abroad, jointly with the Secretary General on behalf of the Institution.
b. Vice Presidents: Senior Vice-President and Vice President will perform such functions as are assigned to them by the CEC and in absence of the President, Senior Vice-President, and in his/her absence one of the Vice President, in order of numerical precedence ( on the basis of securing vote in the election) shall preside over the meetings of the CEC/Council/General Body and in that case enjoy the privileges as are enjoyed by the President.
c. Secretary General: Secretary General being the functional head of the organization be stationed at Dhaka and shall be responsible for running the Institution in an efficient manner with the help of office bearers of the CEC, convene meetings of the CEC with at least 7 (seven) days notice, in consultation with President. He/she will be responsible for day to day activities of the institution, shall report to the meetings of the CEC Council and the General Body about the activities and functions of the Institution. He/she will call emergency meetings of the CEC with 48(forty eight ) hours notice and if situation demands so he/she can convene emergency meeting with more shorter notice. In case of a written requisition by at least 5 (five) members of the CEC specifying the business to be transacted, the Secretary General shall call the CEC meeting within to weeks from the date of receipt of such a requisition notice in consultation with the President. The Secretary General shall keep all files, records, correct registers of the Institution in order, prepare minutes of the meetings and shall sign all statements, documents, declarations and contracts at home and abroad jointly with the President and shall perform such other activities as he/she is called upon by the President according to the constitution. He/she will supervise account books, pass bills, make payments and issue and sign cheques jointly with the treasurer. He/she will coordinate the functions and activities of all the Sectional Secretaries in the interest of the Institution.
d. Joint Secretary Generals: Joint Secretary Generals shall assist General in all organisational matters and perform such functions as are assigned to them by the CEC. One of them in order of numerical proceeding shall in absence of the Secretary General, function, as Secretary General. They will by turn assist the Secretary General in writing the proceedings of the different meeting.
e. Organizing Secretary: All organization matters of the Institution shall be entrusted with the Organizing Secretary. He/She in consultation with the President and Secretary General and in the interest of the Institution help to opening new chapters wherever is possible and take the approval of the CEC. He/She will maintain a register of the members of the Institution. He/she will in view to strengthening the organizing take initiatives to activate the chapters for implementing the programmes of the CEC through motivation. He/she will maintain liaison with the center and the chapters.
f. Office Secretary: Office Secretary shall be responsible for official affairs of the Institution and in consultation with the Secretary General he/she will maintain the official documents. He/she will examine all the incoming couriers and place to the Secretary General with note in summary form for necessary measure to be taken, if necessary. He will dispatch communication of chapters, supervise the office properties and activities of the office staff of the Institution.
g. Social Welfare Secretary: He/she will organize social service during the Council and General Meetings. He/she will prepare programmes to raise and develop the Benevolent Fund for helping members of the Institution/ or there families in distress. He/she will be responsible for proper handling of the Benevolent Fund in accordance with the decision take by the CEC. He/she will organize voluntary works/services at times of natural calamities and take up other activities of social nature including those mentioned in the Article of Memorandum 5(1) in consultation with the Secretary General and such other activities as assigned to him/her by the CEC in the interest of the Institution. He/She will by virtue of passion be ex-officio General Secretary of the Agriculturist Kalyan Foundation. “The functions and management of the Agriculturist Kalyan Foundation shall be guided in accordance with the bye-laws under this constitution”.
h. Sports and Cultural Secretary: He/she will organize indoor and outdoor games of the Institution. The club established within the premises of the institution shall be managed by the sports and Cultural Secretary. He/she will organize cultural functions also during as and when required. As sub-committee will be formed in this effect in accordance with the decision of the CEC. He/She will organize celebration of festivals of religious and cultural nature. The functions and management of the club of the Institution will be guided in accordance with the bye-laws under this constitution.
i. The publicity activity of the Institution will be vested in him/her. He/she will arrange and be responsible for all publicity works undertaken by the CEC. The publicity works include distribution of journals, periodicals etc. to the subscribers, posters, leaflets, if any to the chapters and prepare news/press release and statements of the Institution for news media from time to time with the approval of the Secretary General.
j. Library and publication secretary: He/She will be responsible for collection of books and journals of modern agriculture for the library of the Institution. The CEC will form a sub-committee as it deem fit for publication of bulletins etc. He/she will be the Member Secretary of that committee. An editorial board may be formed in concurrence with the CEC for editing the publications.
k. International Affairs Secretary: He/she will be responsible for establishment and development of relationship with fraternal organizations at home and abroad in accordance with the decision of the CEC and other functions and activities as are conducive to furtherance of the aims and objectives.
l. Technical and Research Secretary: He/she will be responsible for collection of the important information and research findings, in all matters related to amongst the members of the Institution, arrange holding seminars, symposia, discussion meetings in accordance with the aims and objectives of the Institution and perform such other functions and duties. He/she is called upon to do by the CEC. He/she be member Secretary of the editorial board for publication of technical journal, if any. Running and proper functioning of an Institutional Training Programme undertaken by the CEC shall be vested in him/her.
m. Treasurer: the treasurer being the custodian of the fund shall look into the income and expenditure/accounts of the Institution following the finance rules provided in the constitution of the Institution. He/she will operate bank accounts jointly with the Secretary General with a nationalized or scheduled bank in the country. He/she will place the accounts report quarterly in the meetings of the CEC and will prepare annual budget of the CEC in consultation with Secretary General at the beginning of the year. The accounts of the Institution should be audited at the end of the term by a Charter Accountant Firm appointed by the CEC for placing in AGM for appraisal and approval.
n. The members of the CEC shall act as a advisors in performing the responsibilities of the different secretaries effectively and efficiently. They should extend their cooperation in making decisions for overall improvement of the functions of the Institution.
CHAPTER-IV
MEETINGS AND CONVENTIONS
31. Procedures for Conducting CEC Meetings
a. All the meetings of the Central Executive committee shall convened by the Secretary General according to the Article No. 30(c) of the chapter-III of this constitution and shall ordinarily be held at the central office of the Institution. At such meetings the office bearers and members, except the President shall have one vote each while the President shall casting vote only. Voting shall be held by raising hands only.
b. On demand of any five members the CEC any item of the agenda of the meeting may be left for consideration in the next meeting.
c. When any three members of the CEC give notice of any matters in writing to the Secretary General to be moved, the matters shall be included in the agenda of the next meeting, although the agenda for the meeting shall be prepared and placed in the meeting by the Secretary General.
d. No. meeting whatsoever of the Institution shall be held without the quorum and the adjourned meeting will need no quorum.
e. For matters extreme urgency the views of the members of the CEC on a draft resolution may be obtained by the Secretary General and put to the President for final decision. The decision so taken shall be reported to the next meeting of the CEC.
f. The resolutions and proceedings of the meetings of the CEC shall be recorded in a register called the Proceeding Book shall be placed by the Secretary General before the next meeting in minutes form for approval and counter signed by the President. Minutes of the meetings shall be transmitted amongst the members of the CEC and to the chapters of the Institution in due time
32. Ruling of the President
The ruling of the President on any point of order shall be final. However, the President shall not normally give any ruling as to the meaning and interpretation of anything. He/she will do so only when the CEC fails to interpreter or reach to reasonable decision or when in the opinion of the President the orderly conduct of business demands it.
33. Meetings
a. Annual General Meeting
There shall be an Annual General Meeting (AGM) consisting of all life and active members of the Institution. The AGM shall be convened by the Secretary General in consultation with the President and the CEC when in session. The AGM shall be the Parliament of the Institution and the resolutions passed by the AGM within the context of the Institution shall be binding upon the CEC and the Council. The agenda for the AGM shall also be prepared by the Secretary General in consultation with the CEC. The AGM shall be held at the last quarter of the Institution year to transact among others the following business:
# Lesson from the Holy Quran
# Presentation of Annual Report.
# Presentation of Audit Report.
# Constitution of Election Commission ( if necessary).
# Proposal for amendment of the constitution, if any.
# Miscellaneous.
b. Convention
“The convention of the institution shall normally be held every alternate year concurrently with the Annual General Meeting of the year subject to the condition that the council decides infavour of holding the convention otherwise”.
The Convention shall transact the following businesses and such other businesses as may be determined by the council.
# Recitation from the Holy Quran.
# Address of President, Secretary General and Chief Guests.
# Award of diplomas, certificates, medals and other distinctions
if any.
# Presentation of technical papers and discussion thereof.
# Holding symposium and group discussions on current
agricultural issues of importance.
# Visit to important Agricultural Projects if any.
c. Quorum for AGM
The quorum for an Annual General Meeting shall need the presence of 200 (two hundred) registered active and life members representing at least 50% (fifty percent) of the chapters of the Institution; and for impeachment of any office bearer of the CEC and for dissolution of the CEC will require the presence of at least one-fourth of the total active and/or life members representing at least 50% (fifty percent) of all the chapters of the Institution. For holding the Annual General Meeting at least one month notice shall be required. Notice of Annual General Meeting must be published in at least 1 (one) Bengali and 1 (one) English national daily newspapers of category ‘A’.
d. Emergency General Meeting
There shall be a provision of holding general meeting to discuss and take decision on some important issue(s) if the CEC deems it necessary. For holding any General Meeting presence of 200 (Two hundred) registered and active members representing at least 50% (fifty percent) of the chapters of the Institution will form the quorum. Notice of such General Meetings shall be published at least in 1 Bengali and 1 English daily newspaper at least 20(twenty) days ahead of the Meeting. Emergency General Meeting may also be convened to discuss and take decision on particular issue emerging out of any emergency situation, excepting impeachment of any office bearer of the CEC and dissolution of the CEC. Secretary General will convene such Emergency General Meetings in consultation with the President. In case neither the Secretary General nor any of the Joint Secretary General shall be available to convene the Emergency General Meeting, a 5(five) member Committee elected in the first AGM of the term of the CEC from amongst the Councillors of whom at least 3(three) in a joint signature shall be empowered to convene such Emergency General Meeting. This committee of 5 members shall remain valid till a new on is elected. To hold such a meeting 7 (seven) days notice will have to be served and the presence of 100 (one hundred) members will form the quorum. In absence of the President, Senor Vice-President and or Vice Presidents, One President will be elected/selected unanimously amongst the members present to preside over only that particular meeting.
e. Requisitions of General Meeting
There shall be a provision for requisition of General Meeting of matters relation to the Institution by a demand notice of a minimum of one third of the registered members of the Institution, in writing to the President and the specific business to be transacted shall be disposed off within 45 (forty five) days of such a requisition .
34. Chapter of the Institution
a. The Institution shall establish chapter(s) viz. Local, Metropolitan and District chapter wherever necessary, as per provision of the constitution and are deemed necessary to fulfill the aims and objectives of the Institution.
b. Power and Function s of Chapters
The functioning of the chapters shall be vested in the Executive Committee consisting of the following:
President 1
Vice President 2
General Secretary 1
Assistant General Secretary 1
Social Welfare Secretary 1
Sports and Cultural Secretary 1
Treasurer 1
Members 7
The executive Committee of the Chapters shall be responsible for implementing the programmes.
c. Meetings of the Executive Committee of the Chapter shall be convened by the General Secretary of the concerned chapter in consultation with the President of the Respective chapter. Agenda for the meetings shall be prepared by the General Secretary. The meetings of the chapters will be presided over by the President and in his/her absence by the Vice President and in his/her absence by a Senior Member of the Executive Committee of the Chapter. In absence of the General Secretary the Assistant General Secretary shall hold the charge of the General Secretary.
d. Quorum for the Executive committee meetings of a chapter shall require the presence of one third of the members of the committee and that for general meetings of the chapter shall require the presence of one third of the members registered in the concerned chapter. For adjourned meeting quorum will not be required.
e. On charge of violation of the constitution and utmost prejudicial and detrimental activities to the interest of the Institution the functioning of the Executive Committee of by the CEC on satisfactory explanation and repentance of the concerned committee; otherwise, a new adhoc committee shall be formed with the consent of the CEC for the period until a fresh election of the chapter is held.
f. The fund of a chapter shall be raised on cash receipt and composed of the subscriptions, donations or any generous gift(s) from any source whatsoever and be operated jointly by the Treasurer and the General Secretary of the concerned chapter, maintaining a savings account with a nationalized or scheduled bank.
Two third of the subscription raised and entire amount of the registration fee collected shall be handed over to the Treasurer of the CEC on cash voucher. President of the chapter shall examine and have the control over the funds of the chapter.
g. The Power and functions of the Social Welfare and Sports & Cultural Secretary:
They will undertake such activities that are conducive to the interest of the Institution and shall have similar power and functions of the Social Welfare Secretary and Sports and Cultural Secretary of the EC within the jurisdiction of the chapter(s).
h. The general meeting of the chapters shall be held normally at the end of the Institution year and also to the Executive Committee of the concerned chapter when it seems necessary and shall be convened by the General Secretary of the concerned chapter to transact among others the following business:
# Lesson from the Holy Quran
# Presentation of the annual report.
# Presentation and approve of the Audit Report.
# Work plan and budget.
# Miscellaneous.
CHAPTER-V
COLLECTION AND OPERTION OF FUNDS
35. Raising and managing funds for the purpose of carrying into effect the aims and objectives and various activities of the Institution shall be vested in the CEC.
a. There shall be three categories of funds of the Institution, viz., General Fund, Reserve Fund and Benevolent Fund in accordance to the Article 6 of chapter-I of the constitution.
b. A part of the Reserve Fund may invested in any Government Securities or other securities which in the opinion of the CEC involves no risk.
c. Under no circumstances the Reserve Fund shall be spent without the prior approval of the council.
d. For operation of the bank accounts the specimen signature of the Secretary General and Treasurer shall be confirmed by the President and shall bear the seal of the Institution.
e. The President of the Institution shall exercise his/her power in controlling the Bank payment in the interest of the Institution.
f. The President under no circumstance is empowered to sanction an amount exceeding Tk. 20,000.00(twenty thousand) only at a time subject to the approval of the CEC.
g. The Secretary General may sanction and /or keeping his/her hand an amount not exceeding Tk. 10,000.00(ten thousand) only at a time to transact the business of the Institution, Joint Secretary Generals, Treasurer and Sectional Secretaries may spent money in their respective section by receiving and amount, they deem necessary within the amount sanctioned by the CEC, from the Secretary General.
h. The fund sanctioned or spent by the President and or Secretary and or Secretary and or Secretary General should be placed before the next CEC meeting for appraisal and approval.
i. In addition to above three categories of funds a special fund may be created on occasion of the convention the income and expenditure of which should be audited by an authorized audit firm and the audited report be placed before the ECE for approval. If gross irregularities is found during audit the CEC shall have the authority to take appropriate action against the concerned persons(s).
CHAPTER-VI
ELECTION
36. Composition and Responsibilities of Election Commission
a. The Election Commission, abbreviated as EC consisting of a Chairman and four members shall be formed in the Annual General Meeting of the Institution for a term of 2 years from the date of formation of the EC. All the members of the EC including Chairman will be equally responsible for whole affairs of the election of the Institution unless/ otherwise specified elsewhere in the constitution.
b. The Chairman and the members of the EC must be active or life members of the Institution. The Chairman and at least 2 members of the EC be residing within Dhaka Metropolitan Area. The Chairman and the members. The Chairman and the members shall not have any right to be candidate in the election for any of the position of the Central Executive Committee, or the Executive Committee of any chapter or of the Council and shall not propose or second any candidate whatsoever.
c. The Chairman of the EC if be disabled physically or mentally can resign or if expires, in that case the CEC will request the senior most member of the EC to take over the charge of the Chairman and EC in a meeting co-opt a member in the vacant position of a member from amongst the active or life members of the Institution. If in similar condition the position of a member of the EC is created vacant the vacant position will be filled up by cooption following the procedure as above.
d. The EC should maintain its neutrality in all election affairs of the Institution. Any under influence or pressure from any member or coterie or higher officials on the EC or on any member including the Chairman of the EC will be treated as violation of election sanctity. Breach of neutrality on the part of any member including the Chairman of the EC undue influence or pressure, or threat whatsoever on any member including the Chairman of the EC or on any voter by any member of the Institution, whatever may be his official position, will be liable for punishment which may lead to whatever may be his official position, will be liable for punishment which may lead to cancellation of membership of the Institution in accordance with the provision laid down in Article 20, Chapter II of the constitution.
e. The EC shall conduct the election of the CEC Councillors and Executive Committee of the chapters which shall be held every two years by secret ballots and the results shall be announced by the Chairman of the EC 15 (Fifteen) days before the expiry of the respective committee.
f. If the election of the CEC, Councillors and the chapters can not be held within the election schedule due to some unavoidable circumstances, the EC will decide a new date for holding the election, but in no case the time will exceed 90 (Ninety) days from the date of expiry of the term of office of the Central Executive Committee, Council and Executive Committee of the chapters and in that case the existing Committee will continue functioning their duties till the result of the election is published. Even if after expiry of ninety the election could not be held due to some unavoidable circumstances the committee will continue till the transformation of power is held, subject to the approval of Emergency General Meeting.
g. The Executive Committee of each chapter shall prepare a list of members who have cleared up their dues of the year of election and area(s), if any and will make the list available for checking by the members and then forward to the CEC before the 15th September. The CEC will compile all the lists of valid members and handover the same to the Chairman of the Election Commission by the 15th October.
37. The Functions of the Election Commission
a. To announce the date of election (through notification and news release in national dailies), the draft and final voter lists and distribute nomination papers.
b. To receive nomination papers duly filled in, scrutinize nomination papers, prepare and issue ballot papers, announce the place and schedule of the election.
c. To allow valid candidates to withdraw his/her nomination in writing.
d. To appoint representatives such as Returning Officer, Presiding Officer, Pooling Officer for each chapter from amongst the active members for smooth conduct of the election. The Executive Committee of each chapter should extend necessary assistance to the representative. “The representative shall arrange counting of ballots immediately after the pooling is closed, continue counting of ballots used and unused without any interruption, prepare the result sheets and send under sealed cover to the EC for official publication”.
e. To announce the results of the election and forward the ballot papers both used and unused to the President of the CEC in separates.
f. To conduct the election as per following schedule:
” The EC will schedule of viz a) Publication of voter list & notice requesting nomination by ……………….. b) Last date for submission nomination paper(s) by ……………….. c) Date of withdrawal of candidature by …………………d) Publication Final list of candidates by ……………….e) Date and time of Election………………..etc. for smooth conduct of the election of the office bearers of Central Executive Committee, those of the Executive Committee of the Chapter and the councillors. The results of the election shall be published by the 25th December.”
38. If no nomination paper is submitted to the Election Commission, as per schedule for any or more positions, the Election Commission shall declare a fresh election date and schedule for those positions only.
39. Only a valid voter can propose and second a candidate for contesting the election. The nomination papers of the eligible candidate(s) shall bear the signature of the respective candidate as a token of his/her consent. Candidature can however, be withdrawn only by producing, in person, a written application to the Chairman of the EC.
40. The nomination papers, ballot papers etc. for the chapters shall be prepared by the concerned Returning Officer. The result of the chapter should be sent to the Election Commission for official declaration.
41. The Election Commission shall select a polling station generally on the basis of number of voters which should not be less than 50(fifty). This number may however be reduced to 20(twenty) for the districts of Chittagong Hill Tracts and Coxsbazar District.
42. If an active/life member has changed his/her address due to transfer of
service, deputation or training and or retirement after the publication of the voter list he/she may apply to the Chairman of the EC for changing the voting centre with a certificate from the President of General Secretary of his/her original chapter or from the Returning Officer of the respective polling station about the transfer and voter number by the 15th October. The EC will compile such transfer cases up to 20th October correcting the voter list accordingly. The EC will then notify the name(s) to the chapter/Returning Officer concerned as well as concerned member(s) about the change by the 5th November.
43. The election of the CEC, Councillors and Executive Committee of the respective chapter shall be held at the same set of hours for all polling station in separate ballot papers. “If however, due to some unavoidable reasons particularly, natural calamity and/or political situation the election of certain chapter or some chapters cannot be held on the scheduled date and place the EC in such situation(s) may reschedule the date of election of the chapter(s) concerned, not beyond 15 (fifteen) days of the first schedule and may change the place of election booth if necessary for conducting smooth election of the chapter(s).
44. No candidate shall use posters, placards and banners, writing on walls etc. for canvassing, Issuing of statement/leaflet/cards etc. abusing an opponent/competitor by any candidate/member of the Institution should be considered punishable offence. Any violation of the above, Subject to the verification and finding by the Election Commission will render the candidature of any office to be cancelled.
45. Candidature for any election of the Institution shall be on individual basis. Belonging to a panel or making a panel of candidates openly or secretly by a group or groups of candidates or by voter(s) shall be prohibited.
46. Regarding any irregularity in the process of conducting the election, complain may be lodged with the Chairman of EC with appropriate evidence(s) within seven days of such occurrence.
47. Procedures for Postal Ballots
a. If a voter, incapable to move on medical ground or deputed somewhere by the service authority for a short period of engaged in in-service training or due to some unavoidable circumstances incapable of casting vote in person, desires to cast his/her vote by postal ballot, he will apply in writing to the concerned Returning Officer. The Returning Officer in turn shall supply the applicant a ballot paper duly signed by him/her under a sealed cover or registered cover. The voter shall then return the ballot paper in a sealed cover to the Returning Officer before the election date which shall be opened at the time of counting the votes.
b. Postal ballots may be issued to eligible voters living abroad, on request in plain papers to the Chairman EC. The Chairman shall scrutinize such request(s) and if found acceptable shall send the ballot papers by registered post to the voter(s) at least 21(twenty one) days prior to the date of election. The voter after marking the ballot papers shall put into an unaddressed envelope and then again put this envelope in an outer envelope addressed to the Chairman EC with his/her signature and address on the left side to the envelope along with his/her membership number which shall be opened at the time of preparing final result of the election.
48. If two or more candidates are found to have pulled equal number of votes i.e. in case of tie, the Election Commission will conduct fresh election only for the particular position(s).
49. Formation of procedures for casting votes will be vested in the Election Commission.
50. The whole election affairs will be completed with handover of the charges. The charges of the CEC shall be handed over by the President and Secretary General to their newly elected counterparts within 15 (fifteen) days of publication of results by the EC. Similar procedures shall be followed in all chapters also.
CHAPTER-VII
MISCELLANEOUS
51. Patron of the Institution
The Institution as a mark of profound respect and loyalty to scientific innovation in entire agriculture field may invite eminent scientists and scholars and distinguished personality in socio-cultural aspect of our national life to be patron (s) of the Institution and such invitation shall be attended with befitting ceremonial fervour as approved by the ECE.
52. Award of the Institution
The Institution may award title/certificate/medal/cash award to citizen (s) of Bangladesh as a mark of recognition of his/her outstanding contribution towards the development of Agriculture.
53. On arising of any issue (s) or situation (s) having immediate and profound effect on national interest, development of scientific agricultural practices and problems of the profession, professionals and farming community in the country, the Secretary General with immediate action shall convene a CEC meeting in consultation with President and form action committee to deal with such issue (s) or situation (s) in manner as in agreed upon in the CEC meeting. These issue 9s) or situation 9s) can be taken up by the Institution alone or if necessary in collaboration with similar/fracternal professional Institution (s) and / or Association (s).
54. Arbitration
In case of controversy in any matter raising out the business of the Institution, the controversial issue (s) shall be settled by arbitration. An arbitrator shall be appointed by the CEC and the decision of the arbitrator shall be submitted to the CEC for compliance.
55. Amendment of the Constitution
The Amendment of the Constitution for further improvement is a continuous process. The proposal(s) for Amendment in the Constitution must contain full justification and should be placed to the AGM through the CEC for appraisal and approval.
BAY LAWS
FINANCE RULES
AGRICULTURISTS INSTITUTION, BANGLADESH
1. Being the custodian of the Funds of the Agriculturist Institution, Bangladesh, the Treasurer is in charge of the accounts and shall be responsible to the Central Executive Committee, the Council and the General Body of the Institution for proper and efficient functioning of the funds.
2. Subject to the control of the CEC, the Treasurer shall manage the property and investment of Institution.
3. All money shall be strictly expended for the purpose for which these are allocated or granted by the CEC subject to the approval by the Council and the General Body.
4. The Treasurer shall be responsible for preparation and presentation of the annual budget and statement of accounts and get the accounts audited in due time as per provision of the constitution.
5. The cash book should be signed by the Treasurer regularly, at least once at the end of each month.
6. Before final payment the Treasurer shall examine the bills/ vouchers and satisfy himself that each bill/voucher is reasonable and is required for the purpose of work of the Institution, and that the purpose or work has been sanctioned by the CEC and that the expenditure is covered by the budget and sufficient budget grant is available.
7. All the grants or levies, subscriptions, fees etc. realized should be credited to the proper accounts of the Institution in due time.
8. All rules and regulations relating to the accounts, estimates, receipts and expenditure as laid down in the constitution should be strictly followed.
9. All cheques should be jointly signed by the Secretary General and the Treasurer.
10. Budget estimate of the probable income and expenditure of the Institution shall be drafted by the Treasurer in consultation with the Secretary General and the Sectional Secretaries. The budget estimate shall set forth the estimated receipts and expenditure and opening and closing balances.
The budget estimate shall be prepared for the year commencing from 1st January to 31st December and be approved by the CEC in due time preferably within the month of February each year subject to the post approval by the Council and the General Body.
In case the expenditure under any head is likely to exceed the allotment, the excess may be met from anticipated savings under some other head or heads of accounts, the Treasurer may submit a re-appropriation statement to the CEC for approval in consultation with the President and the Secretary General.
Any unspent budget grant/allocation shall be stand lapsed on the close of the year to which the budget relates and be deposited to the general fund of the Institution.
MANAGEMENT
AGRICULTURISTS CLUB
1. Name
The Club established within the premises of the Agriculturists Institution, Bangladesh will be named as “Agriculturists Club” hereinafter called Club.
2. Objectives
To organize recreational activities such as indoor and outdoor games, social and cultural functions for the members of the club so as to focus some important aspects of the aims and objectives of the Agriculturists Institution, Bangladesh.
3. Membership
a. General Members: All the Agriculturists are eligible to be members of the club.
b. Associate Members: Scientists and officers employed in different organizations/Institutions related to Agricultural disciplines and are not Agriculturists may be associate member(s) of the Club subject to the approval of the Executive Committee of the Club.
c. Life Members: Any person as mentioned in (i) & (ii)) not below the rank of an officer of Class I category may be a life member of the member of the Club on payment of Tk. 5000/-(Five thousand) at a time subject to the approval of the Executive Committee.
4. Procedure of Membership
Any person desirous to be a member/associate member should apply to the Secretary of the Club in a prescribed form duly proposed and seconded by two existing members of the Club. After approval by the Executive Committee the concerned applicant on payment of the Tk. 500/- (five hundred) as entry fee will be enlisted in the register of the Club as a member/associate member. Each member shall have to pay Tk. 50/- (fifty) as monthly subscription regularly.
5. Source of Income of the Club
a. Entry fees and monthly subscriptions of the members.
b. Generous donations, if any and
c. Grants from the Agriculturists Institution, Bangladesh.
6. Executive Committee of the Club
The management and smooth functioning of the Club shall be vested upon the Executive Committee of the Club the composition of which will be as follows:
President 1
Vice President 1
Treasurer 1
Secretary 1
Joint Secretary 1
Members 6
The Executive Committee shall be elected for a period of 1 (One) year commencing from “1st January to 31st December of the English Year.
7. Functions and Responsibilities of the Office Bearers of the Executive Committee of the Club.
a. President: The President will preside over all the meetings of the Club including those of the Executive Committee.
b. Vice President: In absence of the President, the Vice President will preside over all the meetings of the Club and perform all other activities assigned by the Executive Committee. He/she will not take any step relating to policy matters of the Club without the prior approval of the Executive Committee.
c. Treasurer: The Treasurer will conduct and maintain the accounts of income and expenditure of the Club in consultation with the Secretary and help the Secretary in preparing the budget. The accounts of income and expenditure should be audited six monthly by a 3(three) man committee constituted by the Executive Committee. In absence of the President and Vice President the Treasurer will preside over the meetings of the Club. He/She will perform other functions and duties as and when assigned by the Executive Committee.
d. Secretary: The Sports and Cultural Secretary of the Agriculturist Institution, Bangladesh shall be the Secretary of the Club, by dint of CEC of his position. The Secretary will arrange smooth functioning of the Club and its day to day activities. He/She should observe that the objectives outlined in the constitution of the Agriculturist Institution, Bangladesh are properly reflected through the activities of the Club. He/She will perform all other activities assigned by the Executive Committee.
He/She will maintain an account with a scheduled bank and operate jointly with the to the Executive Committee and then to the CEC of AIB for approval within one month of taking over the charge. The Secretary shall maintain a Register of the Club.
To meet up petty expenditure he/she may keep in hand a sum of Tk. 1,000/- (One thousand) at a maximum.
The Secretary may delegate/distribute some of his duties to any members of the Executive Committee subject to the approval of the Executive Committee.
He/She will organize competition of indoor and outdoor games and cultural functions for the members of the Club in accordance with the decision of the Executive Committee. A sub-Committee may be formed in this regard.
e. Member of the Executive Committee
The members of the Executive Committee will at as advisors and extend their co-operation in decision making and executing the programmes of the Executive Committee.
8. General Meeting
A General Meeting will be called by the Secretary with at least 7 (seven) days notice within one month of taking over the charge to transact among others the budget for the current year and approved of the account of the preceding year. On special occasion general meetings may be convened if and when the Executive Committee deems fit for which at least 3 (three) days notice will be required.
9. Requisition Meeting
One third of the total members of the Club may demand a general meeting in writing to the Secretary on certain issues(s). The Secretary will place the demand before the Executive Committee and then call a General Meeting with 7 (seven) days notice.
10. Executive Committee Meetings
The Secretary in consultation with the President calls meeting(s) of the Executive Committee with two days notice. The emergency meetings may be called with shorter notice.
11. Extra Ordinary Meeting
The President himself may convey general meeting or meeting of the Executive Committee to transact some important issues in the interest of the Club if the Secretary fails to comply the President in convening such a meeting.
12. Quorum
For general meeting the presence of one third of the total members of the total members of the Club will form the quorum. While for the meetings of the Executive Committee will need the presence of 4 (four) members and for requisitioned meeting the presence of 50%(fifty percent) of the total members will fulfill the quorum. If the general and requisition meeting can not be held in due time due to shortage of quorum the same meeting will be held at the same place and same time after 7 (seven) days for which no notification and no quorum will be required.
13. Election of the club
a. The election of the Executive Committee of the Club except the position of the Secretary will be held every year in the month of Baishakh.
b. The sitting Executive Committee will form an Election Commission consisting of 3 (three) members from amongst the members of the Club who will not be candidate (s) for any position.
c. The election will be conducted by secret ballot. The Election Commission will frame the rules and procedures for the election.
d. Only the regular members reserve the right to contest and cast votes.
e. At least 15 (fifteen) days notice will be required for holding the election.
f. The decision of the Election Commission on any controversial matters will be treated as final.
g. The outgoing Executive Committee shall handover the charge to the newly elected committee within 7(seven) days of announcement of the results of the election.
14. Postpondment of Membership
If any member (general/associate member) i) stays abroad or ii) takes leave or iii) on lean goes elsewhere with a new assignment for a period. The Executive Committee will consider such application and exempt him of paying his/her membership fee for the specified period. Except the above three categories no other demand for postpondment of membership will be considered.
15. Cancellation of Membership
a. Any member failing to pay the monthly subscription continuously for six months the membership of whom will be treated as cancelled. But a member may clear the dues upto six month at a time.
b. A member may withdraw his/ her membership by written information to the Secretary.
c. The Executive Committee may declare a member unwanted on ground of his/her prejudicial to the interest of the Club. The decision so taken should be confirmed in the next meeting of the Executive Committee and approved in the general meeting.
16. Re-enrolment of Membership
A person who has withdrawn his/her membership or whose membership has been cancelled due to nonpayment of fees in time may apply in writing to the Secretary for re-enrolment. Such applications shall be considered in the next meeting of the Executive Committee. For re-enrolment a fee equivalent to six months subscription has to be paid with a undertaking that the person concerned will regularly pay the dues in future.
MANAGEMENT
AGRICULTURISTS WELFARE FOUNDATION
1. Name
In view of the provision of clause 6 (iii) of memorandum of the constitution of Agriculturists Institution. Bangladesh, for development of benevolent fund for achieving the objectives as laid down in clause 5 (j) if the same and where as it was further decided in the General Meeting held on July 25, 1996 for proper management for the benevolent fund and for further raising fund for it. ” Agriculturists Welfare Foundation” has been constituted under Agriculturists Institution, Bangladesh.
2. Objectives
a. To render possible service to all Agriculturists or their families in times of distress.
b. To help develop the children of Agriculturists as ideal citizens through organizing different kinds of social and educational activities.
c. To grand scholarship to highly meritorious and helpless children of Agriculturists .
3. Eligibility
Only the Agriculturists who have registered themselves with Agriculturists Institution, Bangladesh shall be eligible to apply for support/grant out of the fund of the Foundation.
4. Source of fund
a. 5% grant from the General fund of Agriculturists Institution, Bangladesh as laid down in clause (iii) of memorandum o the constitution.
b. Donations of agriculturists.
c. Donations/grant from philanthropic person/organization in the outside the country.
d. Income from any other sources.
5. Executive Committee
The Management of the Agriculturists Welfare Foundation shall be vested upon the Executive Committee composed of the Following members.
Chairman 1
Vice Chairman 1
Treasurer 1
Secretary 1
Joint Secretary 1
Members 2+2
The Executive Committee of the Agriculturists welfare Foundation shall be constituted by the CEC. Agriculturists Institution, Bangladesh in its 1st meeting of the term. One of the Vice Presidents of the CEC, shall act as Chairman of the Agriculturists Welfare Foundation. Social Welfare Secretary shall as Secretary of the Agriculturists Welfare Foundation as per provision of the Constitution. Two members shall be nominated the members of CEC and another two members from amongst the general member of the Agriculturists Institution Bangladesh.
6. Tenure of the Executive Committee
The tenure of the Executive Committee shall be 2 (two) Institution years. The tenure of the Executive Committee will expire with election of new CEC.
7. Functions and responsibilities of the Executive Committee.
a. Chairman: He shall preside over all meetings concerning the various functions of the Agriculturists Welfare Foundation including the Executive Committee meetings.
b. Vice Chairman: In Absence of the Chairman, Vice Chairman shall perform all the functions of the Chairman.
c. Treasurer: He shall maintain all accounts of income and expenditure of the Agriculturists Welfare Foundation. Annual audit of the accounts has to be done with a Committee Constituted by the Executive Committee. In absence of President and Vice President, he shall preside over the meetings.
d. Secretary: (i) He shall be responsible for undertaking all programme for development of funds. In this case he may seek the cooperation of CEC.
(ii) He shall organize all social and educational programmes for the children of the Agriculturists.
(iii) He shall submit annual report of various activities of Agriculturists Welfare Foundation to the Agriculturists Institution, Bangladesh.
e. Joint Secretary: In absence of the Secretary he shall perform all functions of Secretary and/or any other responsibility assigned to him by the Executive Committee.
f. Members: The members of the Committee shall act as advisors and extend their cooperation for decision making and execution of the programme of the Executive Committee.
8. Quorum
Presence of at least 5 members shall form Quorum for the Executive Committee meeting.
9. Executive Committee Meeting
The Secretary in consultation with the Chairman shall call Executive Committee meeting within 3 days notice while and emergency meeting can be called with more short notice. There shall be at least 6 EC meetings in an Institution year.
10. In absence of any members for more than 6 months due to illness, staying abroad, leave, lean for new assignment, Executive Committee may seek nomination in lieu of him from the CEC.
11. Grant for any distressed Agriculturists or fellowship for children of an Agriculturist have to be recommended by the Executive Committee. The recommendation of the Committee(CEC) has to be approved by the Central Executive Committee incase of emergent necessity of help. Secretary in consultation with the President and the Secretary General CEC can take appropriate action provided that it has to have post facto approval of the Executive Committee.
12. There shall be a separate saving account in any nearby schedule Bank and the account shall be operated by joint signature of Secretary and Treasurer of the Executive Committee.
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